Saved Print Settings in Revit: Create, Reuse and Transfer Standards
Saved Print Settings let a Revit project reuse a known paper, placement, zoom, appearance and processing configuration instead of rebuilding Print Setup for every issue.
Beginner takeaway: Save the output recipe separately from the sheet selection, and transfer office Print Settings when a project needs the same standard.
What you need to understand first
Revit has two different reusable concepts: Print Settings describe how to print, while View/Sheet Sets describe what to print. Keeping them separate makes issue workflows easier to maintain.
- Revit can save Print Settings in a project for reuse.
- Print Settings can be transferred between projects through Transfer Project Standards.
- View/Sheet Sets are a different object and are not transferred the same way.
Related guides: Revit Print Setup Dialog Explained for Beginners, Revit View/Sheet Sets for Printing: Save and Reuse Sheet Selections, and AutoCAD Page Setup & Sheet Sets Guide.
Step-by-step workflow
Step 1 — Build one correct setup
Where: Print > Setup
Do this: Configure paper, zoom, appearance and processing on a representative sheet.
Check: Test output is correct.
Step 2 — Save the setting
Where: Print Setup > Save As
Do this: Use a descriptive name such as `A1-PDF-100` or `A3-LASER-BW`.
Check: The setting appears by name.
Step 3 — Reuse it
Where: Print dialog
Do this: Select the saved Print Setting before printing another sheet.
Check: Configuration loads consistently.
Step 4 — Transfer when needed
Where: Manage > Transfer Project Standards
Do this: Transfer Print Settings into another project according to office procedure.
Check: Target project has the approved settings.
Step 5 — Retest target project
Where: Representative sheet
Do this: Print/export one sample after transfer.
Check: Driver/paper environment still matches.
What usually goes wrong
| What you see | Likely layer | First check |
|---|---|---|
| Setting exists but wrong sheets selected | View/Sheet Set separate | Select correct sheet set. |
| Transferred setting uses unavailable paper/printer | Environment difference | Remap/test device. |
| Users overwrite office setting | Poor naming/governance | Use controlled names/templates. |
| 100% output still wrong | Title block/paper mismatch | Check sheet size. |
Practical example
An office has separate A1 PDF and A3 office-printer standards. Save each as a Print Setting and transfer them to new projects. Users then choose the sheet set independently, reducing the risk of an A1 set accidentally inheriting A3 Fit settings.
What not to do
- Do not treat a Print Setting as a sheet list.
- Do not assume a transferred setting guarantees the same printer is installed.
- Do not keep dozens of nearly identical personal settings in production projects.
Good office standard
Use a small office-controlled library of named Print Settings and document which ones are for PDF, physical plotters and reduced reference prints.
Quick verification before you move on
- Use one representative drawing or sheet, not a production batch.
- Verify page size, orientation and a known dimension.
- Compare Preview/PDF with the physical output when a printer is involved.
- Save the setting or set only after the result is repeatable.
Official references
Frequently asked questions
What does a saved Print Setting store?
It stores output setup such as paper, placement, zoom, appearance and processing—not the selected sheet list.
Can I transfer Print Settings to another Revit project?
Yes, Autodesk supports transferring Print Settings through Transfer Project Standards.
Are View/Sheet Sets transferred the same way?
No. Printing View/Sheet Sets are project-specific and cannot simply be transferred to other projects.
Explore more in Revit Printing & PDF Guide.